Company Secretary, London

We’re looking for an experienced Interim Company Secretary to join an exciting global construction and property company

You will be expected to:

• Lead delivery of Company Secretariat activities, prepare documentation and perform administration and logistical activities and contribute to Company Secretariat policies, processes and operations.
• Act as company secretary for various real estate and fund legal entities, such as general partners and stand-alone development and investments subsidiaries. Provide a full company secretarial service to a portfolio of companies, boards, joint venture entities, board committees, management committees and investment advisory committees
• Provide support, advice and training internally and externally in relation to the UK companies
• Support the chairs through the provision of business and commercial insight, ensuring that boards are considering the most appropriate topics
• Contributing as a subject matter expert to business projects and taking responsibility for deliverables as required
• Identification, assessment and implementation of regulatory and legislative changes
• Delivery of ad hoc Corporate Governance projects under the direction of the Head of Legal
• Provide support for ad hoc technical queries and mentoring / training junior staff

Key Tasks and Activities

• Board Meeting Requirements and Drafting
• Arrange board meetings and manage board calendar; produce and issue board packs to a high standard, and draft ad hoc transaction related board resolutions.
• Attend meetings, take minutes and produce draft minutes after meeting, maintain matters arising, distribute minutes and ensure signed copies are filed in company books and minutes.
• Implement board reporting tools.
• Maintain records of all subsidiaries and associated property assets, in the UK.
• Initiate regular reviews of dormant companies and work with internal and external parties to facilitate solvent liquidations.
• Drafting board minutes and resolutions in advance when requested to include POAs, bank mandates, loan agreements, share allotments and corporate restructures
• Act as ‘shadow’ company secretary for various offshore entities where UK company secretarial support is required for local drafting and execution.
• Report quarterly to Board on all compliance matters.

Filings and documentation

• Manage Statutory Filings and ensure prompt filing
• File relevant documents with Companies House through our GEMs system
• Review GEMs records to check accuracy of information on system

This is a critical and challenging role offers a great opportunity to be introduced into a dynamic and expanding global business.

To apply please email your CV to leo@williamscottassociates.com