Company Secretary, London


We’re looking for an experienced Interim Company Secretary to join an exciting global construction and property company


You will be expected to:

  • Lead delivery of Company Secretariat activities, prepare documentation and perform administration and logistical activities and contribute to Company Secretariat policies, processes and operations.
  • Act as company secretary for various real estate and fund legal entities, such as general partners and stand-alone development and investments subsidiaries. Provide a full company secretarial service to a portfolio of companies, boards, joint venture entities, board committees, management committees and investment advisory committees
  • Provide support, advice and training internally and externally in relation to the UK companies
  • Support the chairs through the provision of business and commercial insight, ensuring that boards are considering the most appropriate topics
  • Contributing as a subject matter expert to business projects and taking responsibility for deliverables as required
  • Identification, assessment and implementation of regulatory and legislative changes
  • Delivery of ad hoc Corporate Governance projects under the direction of the Head of Legal
  • Provide support for ad hoc technical queries and mentoring / training junior staff


Key Tasks and Activities

  • Board Meeting Requirements and Drafting
  • Arrange board meetings and manage board calendar; produce and issue board packs to a high standard, and draft ad hoc transaction related board resolutions.
  • Attend meetings, take minutes and produce draft minutes after meeting, maintain matters arising, distribute minutes and ensure signed copies are filed in company books and minutes.
  • Implement board reporting tools.
  • Maintain records of all subsidiaries and associated property assets, in the UK.
  • Initiate regular reviews of dormant companies and work with internal and external parties to facilitate solvent liquidations.
  • Drafting board minutes and resolutions in advance when requested to include POAs, bank mandates, loan agreements, share allotments and corporate restructures
  • Act as ‘shadow’ company secretary for various offshore entities where UK company secretarial support is required for local drafting and execution.
  • Report quarterly to Board on all compliance matters.


Filings and documentation

  • Manage Statutory Filings and ensure prompt filing
  • File relevant documents with Companies House through our GEMs system
  • Review GEMs records to check accuracy of information on system


This is a critical and challenging role offers a great opportunity to be introduced into a dynamic and expanding global business.


To apply please email your CV to

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